Management & Coordination System Of The Organization:
The organogram of TSDC shows the management and coordination system of the organization. It described mainly in the three stages as per management rules and responsibilities of the organization. Details are given below
The Executive Director of TSDC will be the key person of overall management as per organizational rules and responsibilities. He will maintain all kind of communication with donor part as well as other key stakeholder. He will sign all kinds of documents/letters and also attend in the donor meetings. As a head of central management committee and overall management of the organization; he will play a vital role in the field level program implementation and decision making process. He will contribute his time proportionately to all program of the organization.
Central Management Team:
To have a better and effective management supports from head office frequently a team of management committee visit field level activities regularly and provided their immense suggestions in order to make the program more realistic and result driven. This committee comprised with the Executive Director, Director, and Coordinators of the organization. For effective management by central management ED can assign a focal person ( Director/Coordinator) for a individual program, who will responsible for the program/projects. The management committee members or the focal person must produce visit report on his/her field findings and will provide recommendations for the improvement of the program. They will accountable to ED as well as the central management committee for the program development/success. The central management committee organize monthly meeting and review the programs/ projects progress.
Besides this Executive Council (EC) members will visit the program area and provide their valuable suggestion for implementation the program more efficiently
Financial Management system of the organization (TSDC):
TSDC has been operating cash basis accounts system. The Executive Director is responsible for overall financial matters and he is also accountable to the Executive Committee. For keeping transparency, TSDC maintains separate accounts. The accounts are maintained both at head office and field office. Monthly expenditure is submitted to the head office at the end of each month to justify and verify according to the stipulated budget. The payments are made with the approval of the Executive Director and with the recommendation of Program Coordinator/Manager. Internal auditor must be visit monthly basis different project/program and must submit visit report to ED on his/her field findings and will provide financial any incoherence or recommendations for the improvement of the program. ED accountable to the Executive Council, in this regards ED submit to EC meeting of internal audit field findings report for corrective measure.
Purchase committees are formed to purchase both at head office and in the field offices.
TSDC invites quotations if the amount is above Tk. 20,000 and gives newspaper circular for above Tk. 200,000/-. TSDC also executes both internal and external audits. Executive Director/General Secretary as principal signatory and Treasurer or Chairman as Co-signatory maintain all the head office accounts of TSDC. The project accounts are also maintained by joint signature of one principal signatory (Project incharge) and any of the two co-signatories signatures.
TSDC has the provision of annual auditing in its accounts both Project and Head office by C.A firm affiliated/enlisted with the government department and submit it’s audit reports to all related concern.